Delegate networking via the conference app

Our conference apps now come with outstanding delegate networking features for no extra cost.

Delegates can:

  • Message each other privately and securely.
  • Set up their own discussion groups.
  • Participate in delegates-only forums on topics that you specify - conference themes, professional interests, recommended restaurants...

Messaging is quick, easy and completely secure. Only registered delegates have access and you have total control. And of course it's GDPR compliant.

Find out more about our apps

The golden rule of content management

Some conference organisers see apps and abstract management in isolation. The necessity of gathering abstracts is clear but the app is often an afterthought.

But these are the two ends of what is, basically, a publishing process. Abstracts are submitted, collated, reviewed and accepted… and then they must be published to the conference delegates either in print or, nowadays, as an app.

It's vital to have this in mind from the beginning and make sure that your data is held in a format that allows it to be used for different purposes. Ideally you should keep your abstracts and programme in a database and generate your publications from there in whatever format you need, print or electronic. Even Excel will do as a data store.

The golden rule is: Take Care Of Your Data

All too often we are offered a PDF of the conference programme for loading into the app. Unfortunately PDFs may look very nice but there's no reliable way to extract the information in a usable format - table structures collapse, words move around... it's a mess. Maybe there was a spreadsheet or database at some stage in the process but final changes are all too often made directly in a PDF. This means that your data can't be re-used without spending time and money re-entering it.

Let's hear it again: your data is precious, please take care of it.

One good way to look after your data is to get us involved earlier in the process, not at the end. We can advise on best practice and when it comes to build the programme our scheduling software will save time and effort and will generate a styled Word document that you can use as the basis for your printed programme.

Make the most of the app's real estate

Your marketing pitch to sponsors probably already includes putting their name and logo into the conference app. But there's a lot more you can do. There’s a lot of scope for well paid, high quality advertising.

In-app advertising commands excellent prices, anything from $100s for sponsor logos for a small conference through to maybe $5,000 for a package deal for large conferences. The great thing is, it’s permissive: delegates use the app frequently during the a day to check on their agendas and on each occasion they see the advertiser’s message.

There’s valuable real estate on the front page of the app - room for more than one sponsor logo or even a rotating banner. 

Then there's the Sponsors section. Entries can be linked to the sponsors' websites, of course, but why not offer a full page advertisement inside the app for a fully integrated feel?

You can add a logo into a sponsored session

Some of our clients offer sponsors an in-app alert to drive traffic to their stand, demonstration or  sponsored session, using "push" messaging.

You can put together a range of packages that include front page logos, session logos, dedicated pages and inline logos. The app can more than pay for itself.